Bouyed By's Mission

Contributing to the growth and success of small businesses, not-for-profit organizations and self-employed individuals by providing superior cost-effective operational and administrative support. My goal, as a virtual business assistant, is for clients to be 'Buoyed By' the work I do.


What Is A Virtual Business Assistant?

A virtual business assistant is self-employed (normally) individual who provides professional administrative, operational, and creative services to clients remotely. A prospective client enters into a contract with the virtual business assistant for an agreed upon amount of hours of work over a period of time or for an agreed upon payment for a project. Hiring a virtual business assistant allows a business to save money and time while receiving efficient and professional services. No need to pay worker's compensation, EI, benefits, vacation time, sick leave, etc.  Pay only for the amount of work you need completed (5 hour/month minimum). Please contact me if you'd like to review one of my sample contracts.


My Skills and Experience

I bring 10 years of administrative and operational experience gained within the Government of Nova Scotia in the Office of Aboriginal Affairs and the Departments Economic and Rural Development and Intergovernmental Affairs. I have provided executive level administrative support to Deputy Ministers and Ministers, managed departmental budgets and, brought structure to processes, maintained websites, participated in the planning of large events and supervised administrative staff. On a part-time basis, I am the News Editor and Manager of Operations for GoodCarBadCar.net. On a regular basis, I publish must-read news, update content, provide editing services and photography, and procure goods and services. I have a range of skills developed over the years that can be employed toward the success of your business.


Examples of Experience


Executive level support - Managing calendar and daily schedule, drafting and editing correspondence, researching and summarizing information, liaise with senior executives within governments and non-government organizations, prepared agendas and minutes


Manage departmental budgets - Managed two budgets ($7M total): planning next fiscal year budget in collaboration with executive level staff,monitoring and recommending expenditures,  grant monitoring and agreement review and tracking, preparing financial reports for executives, procurement of goods and services.


Structure to processes - Drafted grant approval and monitoring flow chart; created grant application and report templates; mandated correspondence tracking and provided accompanying work flow chart


Update websites - Added content to CMS as required; edited HTML;  basic edits to graphics using Adobe Photoshop and Pixelmator; provide original photography; monitor for necessary updates (i.e. current events) 


Change management - Collaborate with all levels of staff during planning stages of major changes; communicate applicable information to staff in a timely manner; listen to and address staff concerns


Planning large events - Provide logistics and financial support to planning teams: budget planning and monitoring, location scouting and recommending, designing agenda/brochure/name tags, contracting caterer, mail outs, participant registration, coordinate travel for speakers and dignitaries, procure AV company, advising re protocol, 


About me - on personal level


Get in touch and we can discuss how I can bring buoyancy to your business! 

Stephanie Cain, Halifax Nova Scotia Virtual Assistant, Buoyed By Virtual Assistant
Stephanie Cain